The search functionality on the Office 365 email archive (called Exchange Search) comes with some limitations. Move your Office365 archiving to Jatheon for next-level email archiving. Spend less time on ediscovery and get precise search results fast. Moreover, Jatheon’s advanced export runs silently in the background and frees up the user interface for other tasks With Jatheon, for example, the default maximum size of the exported PST file is 3 GB, but it can be customized to up to 64GB, depending on total RAM size. These solutions, like Jatheon, even allow for easy and precise email redaction saving you time from manual work.Īlthough bulk migrations aren’t the primary purpose of email archiving solutions, some email archivers have robust bulk export functionality. Meanwhile, third-party email archiving solutions offer unparalleled email export when compared to Office 365 archiver, as they allow for export to PST, EML, and PDF file formats with greater speed and stability.Įxporting to PDF is a convenient way of offloading emails, especially useful for smaller exports and reports. With O365 archiving, you can export your files into a mailbox and get a number of PST files contained, but there are limitations like the maximum size being 25GB, the format being locked to a PST file, and the suboptimal attachment handling. If burdened with 50 million legacy emails, you can expect it to stall. Office 365 is an email server that also handles files, distribution lists, and calendars and can work efficiently only if its processing power and disk space usage are in equilibrium. Everything is imported from the network shared drive in EML or PST file formats. This process can take a long time if you have 100s or gigabytes of data, which is very likely.Īt the same time, third-party email archiving solutions have automated import of legacy email and don’t require any special technical knowledge. Ingesting legacy emails to Office 365 In-Place Archiving can be a tough job as you first need to convert your emails to a PST file and import them in batches. The user interface of email archiving software needs to be intuitive for every user and make their life easier with easy-to-find options and workflows. To confidently use O365 email archiving you need to be an administrator, but even then, it requires a serious amount of effort. Even our email archiving expert found it difficult to perform some basic tasks such as assigning roles or setting up permission levels. Office 365 email archive’s interface can be overwhelming to many users without a clear way to find the right options they need. Here are 7 reasons why you should reconsider O365 email archiving: 1. Microsoft offers Exchange online archiving and promises to solve compliance, regulatory and ediscovery challenges.īut can Office 365 email archiving match the functionality offered by specialist third-party solutions? We explored it for you. Six years later, Office 365 revenue overtook that of conventional license sales of Microsoft Office software for the first time.Īs organizations flock towards O365 as a one-stop shop for the management of email, social networking, VoIP, and conferencing, some of them also consider embracing the O365 email archiving capabilities ( called In-Place Archiving). In 2011, Microsoft designed the Office 365 cloud platform and centralized its existing services including Exchange, SharePoint, and Skype.
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